Jun 21, 2024

How to Manage and Engage Distributed Teams

Office SpacesPeople and EngagementWorkplace and space management


Managing and engaging the distributed team is a challenging task. Combining your leadership skills with your work experience can go a long way in heading a team, especially when the job locations are remote. With the rise of flexible workspaces, companies can now easily switch from remote to hybrid and hub-and-spoke models. These advanced workspace solutions from pure-play managed and flex space operators have helped businesses in accommodating the ever-evolving needs of their employees. 
Coming back to the focal point, communication is a key to success in this competitive commercial landscape. It is crucial to have a sense of understanding and cooperation within the team. With the rise of cutting-edge tech solutions, managing and engaging with distributed teams has become easier for employers. With regular meetings and interactive sessions, teams can stay aligned and motivated, ensuring that everyone is on the same page and working towards common goals. 

What Do You Mean by a Distributed Team?

A distributed team is a group of people who work in a remote or hybrid setting at different geographical locations but remain connected and collaborate effectively to achieve the same target. This target can be assigned to them by their managers, top-level managers, and other stakeholders. Despite being located away from each other, the distributed team collaborates to deliver the best results. With different geographical locations, different perspectives, and innovative ideas, the team members can bring a unique thought process to the table.  

Essential Aspects of Managing a Distributed Team 

In a digitalised world where organisations are working on global projects, some essential aspects need to be remembered to gain fostering results from a distributed team.  

Trust and Accountability 

Communication among teammates is only worthwhile if they trust each other. Since the team members are not provided ample resources and facilities, they sometimes struggle to perform at their best, which can lead to misunderstandings and reduced productivity. With the rise of fully furnished managed office spaces, companies can initiate several internal programs to build a sense of accountability and trust among the team members.  

Team Cohesion 

Virtual team building activities should be involved to build relationships among the teammates. By organising virtual R&R and employee engagement events, companies can reward their exceptional performers and motivate the average players at the same time.  

Flexibility and Adaptability 

A distributed team works in different time zones and has a different set of preferences. Therefore, both employers and managers should make necessary adjustments to the work culture and seek feedback regularly to foster an engaging and holistic work environment for every individual. 

Demerits of a Distributed team 

In today’s competitive commercial landscape, it has become important for businesses to implement advanced workspace solutions to manage their distributed teams. There are pros and cons of every work model and hence, a distributed team also has a set of challenges that need to be ensured to achieve effectiveness in the work. 


The lack of communication in a distributed team and the feeling of isolation in teammates can cause a big hurdle while building a project. This can even lead to misunderstanding and delay of work leading to a lack of clarity of the target.

Coordinating Issues  

People work in different time zones and schedules, and this is one of the biggest challenges for businesses to overcome. The lack of coordination and miscommunication can lead to delayed delivery of projects and can create a direct impact on the overall outcome, productivity, and success of a business. Whether you’re operating in a hybrid or hub-and-spoke setting, it is important to provide a sense of clarity to prevent miscommunication and delays in project completion. 

Managing Challenges 

The management challenges include both technical and non-technical challenges. The connectivity, security, and software issues act as barriers to the smooth functioning of the team. Other challenges like managing and coordinating every individual on the team can be a big task for the manager.  
With managed and flex workspace providers like Smartworks, you don’t really have to manage anything else except your core operations. From top-notch security to seamless connectivity and smooth functioning, we offer a wide range of advanced workspace solutions that serve all your unique and essential requirements to operate flawlessly.  

Why Managed and Flexible Workspaces are Ideal to Manage Distributed Teams? 

A transition from traditional setups to fully furnished managed and flexible offices is emerging as a game-changing aspect for businesses of all scales and verticals. By leasing offices across prime locations in major Tier-1 and Tier-2 cities, businesses are not only expanding their footprints but are also providing a flexible work environment to the workforce.  
In the past few years, managed and flexible workspaces have become a prime solution for businesses to manage their distributed teams. Here are some of the reasons why these workspace solutions are particularly ideal for accommodating the distinctive needs of distributed teams. 

  • Enhanced collaboration via state-of-the-art technology and tools that facilitate seamless communication and collaboration. 
  • Access to professional resources allows teams to focus on their core operations without worrying about the logistics of managing an office environment. 
  • Flexible and managed workspaces are equipped with top-notch amenities that are designed to enhance employee well-being, such as ergonomic furniture, gaming and collab zones, medical and snooze rooms, fitness centres, and more. 
  • Flexible and managed office spaces are typically in prime commercial hubs, offering easy access to transportation facilities and other key micro markets. 
  • With the option of customisation in flex and managed workspaces, businesses have the flexibility to ultimately design the layout as per the needs of their workforce.  


The look, feel, and experience of offices in India have evolved rapidly in the past few years. As technology continues to evolve, the future of distributed teams operating within hybrid and hub-and-spoke frameworks is poised to gain even stronger momentum.    
Smartworks is one of the leading platforms for managed and flexible workspaces in India that has truly revolutionised the way businesses approach office spaces. By offering innovative workspace solutions tailored to the unique needs of modern businesses, we have emerged as a one-stop solution for all your space-related needs.  

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