Managed Office Space in India: How Fast Can You Move In?
13 Aug
Key takeaways
- A move-in ready floor can house the team while the customised office is built, keeping a fixed start date achievable.
- Smartworks delivers a customised managed office in 45 to 60 days from sign-off.
- The delivery model, scope of the brief and speed of decision-making all shape the timeline.
When a business decides it needs an office, the first questions tend to be about timing.
When can the team start? When can hiring begin? When does the new location need to be operational?
The timelines depend on the type of workplace being planned. A move-in ready office can be occupied within days. A customised office takes longer but gives the organisation much more control over how the space is configured.
Managed office space brings both options together, with the flexibility to start in ready space while a customised workplace is being prepared.
Two Routes to Occupancy
The first is a move-in ready floor. Built, furnished, powered, connected, staffed. Your team arrives and starts.
The second is a customised office. Here the layout, room mix, team adjacencies, technology and brand are all configured to your specification before handover, and what you receive is a permanent workplace shaped around how your organisation actually operates.
How quickly you can move into a managed office depends on which route you take. A move-in ready office opens in days while a customised office takes 45 to 60 days at Smartworks from the point the requirement is confirmed.
Smartworks also runs both formats inside the same campuses. A team can incubate on a ready floor in month one and settle into its permanent office later without ever changing its address.
What is the Difference Between Move-in Ready and Customised Office Space?
A move-in ready office comes fully built, furnished and serviced. Layout, meeting rooms, connectivity, daily operations, all live before you arrive.
A customised office is configured to your specification ahead of handover. That covers floor layout and team adjacencies through meeting and collaboration spaces, furnishings, technology and workplace services.
Two things separate them, then. When the space is ready, how much of it has been shaped around your organisation before you walk in.
What Does a Customised Managed Office Include?
Bringing the following elements together under one managed workplace model gives the occupier a single point of responsibility across setup and day-to-day operations.
- Space and design: Floor configuration, fit-out, team adjacencies, meeting and collaboration areas.
- Furnishing: Workstations, cabins, storage, breakout and common-area furniture.
- Technology: Networking, connectivity, access control, AV and meeting-room infrastructure.
- Building services: Utilities, air conditioning, power backup, maintenance and repairs.
- Daily operations: Housekeeping, security, reception, pantry and consumables.
- Management: Vendor coordination, compliance, service oversight and issue resolution.
Can You Start Working Before the Customised Office Ready?
Yes. It is one of the many useful things a managed office makes possible.
The move-in ready floor becomes an incubation space while the permanent office is built. Your team hires, meets clients and runs operations from a fully functional workplace, and the customised floor takes shape alongside rather than afterwards.
Entering a major macro-market for the first time, standing up a global capability centre, scaling ahead of plan - no matter the situation, the timelines remain achievable because of Smartworks’ operating model.
Setting up with Smartworks
Smartworks operates large campuses across India's major business districts, with design, customization and daily operations handled in-house. That integration is what holds the 45 to 60 day window together. It also lets the ready floor and the permanent office be planned as one continuous move rather than two separate projects.
For an organisation entering a new phase of growth, the advantage is straightforward: the team can start working when the business is ready, while the permanent workplace is built around how it needs to work.
The first day of work and the finished workplace no longer have to share a date. Smartworks builds the path between them.
Frequently Asked Questions
A move-in ready office can be occupied within days. A customised office at Smartworks typically takes 45 to 60 days from confirmation of the requirement.
Yes. Customisation spans space and design, furnishing, technology, building services, and daily operations and management, all configured around the way your organisation works.
Yes. Teams can work from a move-in ready office while their customised space is delivered. At Smartworks both can sit within the same campus, so the move into the permanent office happens on site.
A fully built, furnished and serviced office that can be occupied straight away. It also works as an incubation space while a customised office is being delivered.