Category Archives: work space

Managed Workspace

Benefits of Managed Workspaces for Community Building

The trend of forming communities in managed workspaces will undoubtedly continue for many years to come. Professionals and enterprises should be aware of the requirements to fully benefit. If a managed workspace wants to be successful at community engagement, it needs to give its members the right possibilities. Leaseholders should be able to engage in an interactive environment. It takes time and effort to build a strong community, and the first step is to make sure that you have just the right way around it.  

1.Promoting Collaboration- Managed workspaces are a hub for collaborative opportunities. Managed office spaces to create a collaborative experience with the diversified fields, from marketing to IT to sales. These individuals have a wide range of abilities, experiences, and goals. When they interact, they contribute to the formation of a strong community. Managed workspaces enable various forms of collaboration, which aids in community management. 

2. Networking Opportunities- Managed Workspaces are turning into the hot spot for the next-gen workforce as well. It goes without saying that managed workspaces create a strong bed to make some of the most amazing networks grow and flourish. Networking allows enterprises and people to build relationships that drive them forward. The managed workplaces are all about flexibility and promote random, uninhibited interactions among enterprises and employees.  

3. Tailored Experience- Managed workspaces provide a customized office experience and this also opens the door to a lot of new opportunities. Manage workspaces organize off-hour events for the members, such as potlucks, happy hours, and team-building exercises. These activities are intended to assist participants to get to know one another outside of their organization. A well-managed workspace may foster a social network that pushes people outside of their comfort zones. People who would normally shun social situations now have the opportunity to interact with a wide range of people. 

4. Fostering Diversity- Managed workspaces pave the way for all employees to work in a more diverse and collaborative environment. This fosters an open attitude toward different cultures cooperating. Managed office spaces are evolving into a platform for employee development in all aspects. 

Managed workspace is a bundle of benefits and collaboration is the cherry on the top!!!


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Social Distancing

How to Practice Social Distancing at Work

The COVID-19 pandemic has brought forth a paradigm shift in the way we work, interact and communicate with each other. As the lockdowns world over get lifted and staggered workspace resumption becomes the new normal, social distancing has become overtly critical for curbing the spread and transmission of the COVID-19 virus.

Why is social distancing important?

Social distancing is a precautionary measure which has been designed to help curb the spread of COVID-19 virus by minimizing physical contact. Maintaining a distance of at least six feet has become an integral part of the new normal. Social distancing is recommended because it creates a personal-safety zone for an individual, lowering the risk of contracting the virus.Even though the world is slowly flickering back to normal, it is recommended to avoid crowded spaces and limit travelling as much as possible.

Below are some tips for ensuring proper social distancing at work:

1. Follow the six feet rule

This is the most important rule of social distancing. Ensure that you maintain a distance of six feet (two meters) from your coworkers at all times. Avoid hugging, handshakes and sitting in close proximity to one another.

To help members easily maintain social distancing, Smartworks has de-densified common rooms, pantries, lounges and even workspaces by designing indicative distancing mark-ups and signages.

2. Re-arrange workspaces and modify the seating arrangement

Sitting and working in close proximity with your colleagues is a big no. Ensure that you come in to work only when necessary and maintain buffer seating at all times. Follow spatial distancing while having lunch, using the washrooms or even in the break rooms. Consider eating or having coffee at your desk rather than using the communal lunch area.

3. Host online meetings

It is absolutely necessary to reduce the frequency of in-person meetings as much as possible. Organize brain storming sessions, meetings and one-to-one conversations using collaborative online meeting apps for a seamless experience. Smartworks has reconfigured all our meeting rooms for social distancing. We have minimized the total number of attendees in a meeting room using our in-house smartworks app.

4. Avoid sharing stationeries and documents

Experts indicate that the COVID-19 virus can linger on surfaces for hours even days, therefore, it is a good idea to avoid sharing stationeries and documents in person. It is always recommended to use online tools and shared resources/ documents for easier communication and collaboration.

5. Avoid elevators and use the stairs

Elevators are confined spaces which are often overcrowded. Smartworks has deployed social distancing markups inside the elevators and reduced the allowed occupancy by less than 50 percent to ensure proper distancing is maintained. However, we suggest members and employees to take the stairs as much as possible as it is the safest practice to follow.

If you encounter areas in the office where you feel you’re unable to safely socially distance, please raise your concern and discuss the problem with your team and office manager. In these uncertain times, communal solidarity is of paramount importance. While most of the measures have been designed keeping in mind the safety and overall hygiene of all, it is necessary to remain vigilant and act responsibly for the collective benefit of the community at large.


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The 5 Pillars for a Modern Workspace

The Covid-19 disruption has altered the way we work, making conventional office spaces redundant and obsolete with the current workspace demands of enterprises. Businesses in the new normal are looking for flexible workspace solutions that are tech-enabled and driven to provide a safe and healthy working environment.

The workforce of today aspires to work from a collaborative work environment that provides ample of networking and growth opportunities besides excellent work-life balance. Designing a modern workspace that induces productivity and gives the maximum real estate efficiency is a combustive task, but coworking spaces help their members design flexible and modern workspaces.
Below are the 5 pillars that help design a modern workspace:

1. Location and Connectivity

Location and connectivity has always been a vital factor while choosing a workspace. All employees prefer to work out of an office space that is strategically-located and well-connected with all the prominent landmarks, housing societies and marketspaces of the city.

2. Enhanced Networking Opportunities

Coworking spaces are a powerhouse of ideas and experiences, with people from different companies and walks of life working together within the same office premises. Sharing an office space with different professionals unlocks a wide range of possibilities for growing a professional network as well as venturing into newer partnerships and collaborations for mutual benefits. Most coworking spaces organize fun activities and training sessions to allow their members and employees interact and brainstorm together. Working in such a collaborative environment not only boosts employee morale but also maximizes productivity.

3. Tech-enabled Working Environment

The pandemic has accelerated the demand for tech-enabled workspaces. Every enterprise seeks a workspace that offers seamless technology integration to simplify day-to-day operations and workflows. Coworking spaces aim to provide innovative mobile technologies, collaborative tools, cloud services, IoT-technology, VR to redefine the workspace experience without compromising quality and productivity.

4. Amenities and Work-life balance

Coworking spaces generally provide state-of-the-art workspaces with innovative designs and greater flexibility but most enterprises choose coworking space providers due to the huge gamut of additional amenities that they offer. A conventional workspace provider does not give its members access to amenities like housekeeping and security services, ancillary services, crèche facilities, locker rooms or even courier services.Some coworking spaces form partnerships and alliances with various service providers to give exclusive deals and exciting offers to their members and employees.

Most coworking spaces also conduct events to keep their members and employees strike the perfect work life balance. Events like DIY workshops, cultural competitions, business related seminars, corporate grooming sessions etc, provide employees the chance to not only have fun but also learn a thing or two while at work. Such recreational exposure helps companies to keep the employees motivated and engaged while also increasing their productivity.

5. Accessibility and Flexibility

Workspace flexibity and easy accessibility has become a growing demand in the new-normal world. The pandemic has made it clear that businesses should be ready to upsize and downsize efficiently, conventional workspace providers do not provide such workspace design flexibility to their members. Most conventional office spaces are inflexible, they generally require hefty CAPEX investments and provide one-size-fits-all office spaces. Coworking spaces, on the other hand provide plug and play workspaces and configurable working solutions for their members.


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Ways to Utilize Your Office Space

Three Ways to Utilize Your Office Space in the New Normal

The pandemic has disrupted the world economy, business and even the way we work. While work from home was a temporary makeshift solution to curb the spread, there is no denying that it is not the future of work. Remote working, not only multiplies working hours, it also brings forth a feeling of isolation owing to the lack of communications and shared experiences between colleagues. Home offices do not provide the necessary infrastructural and technological support required by employees to conduct business operations. As businesses consider workspace resumption, workspace strategies in the new normal would revolve around de-densifying office spaces, physical distancing and greater emphasis on personal hygiene for promoting a safe and healthy work environment for employees.

Workspace experience in the New Normal would be nothing like we have known before, it would be driven by contactless technology and focus on a holistic approach towards employee wellbeing. Shared workspace providers are incorporating touchless technology and deploying in-house apps for greater networking and collaboration. Here are three ways to utilize your office space in the New Normal:

1. Distributed Workspace Solutions

While the thought of resuming workspace operations is exciting, it does bring forth a huge gamut of challenges. Workspace resumption in the new normal calls for various flexible solutions to cater to the new employee needs and safety best practices.

With social distancing being the new pre-requisite to resuming workspaces, spreading out in the same office space is giving a rise to statistical issues due to the limited availability of space with traditional workspace providers.

Coworking spaces help businesses resolve this problem by providing flexible distributed workspaces across multiple locations and letting them lease more office space as per their unique workforce and business requirements. These distributed workspace solutions do not require any additional CAPEX investment from businesses, as their coworking space partners provide completely equipped ready-to-move in office spaces to their members on flexible lease options to help them function and resume operations in full swing.

2. Work Near Home

Owing to the current scenario, commuting to and from work using the public transport is maximizing the risk of being exposed to the Coronavirus. Most employees wish to minimize their commute to work and work near their homes. This work near home phenomenon has become a recurring demand by employees, flexible space providers are helping businesses combat this problem by allowing their member employees access coworking spaces/centres closest to their homes. Such flexible solutions offered by coworking spaces are allowing businesses de-densify their office spaces by working across satellite hubs while distributing their workforce and resuming work with their full strength.

3. Leveraging the Coworking Community

Now more than ever, startups and entrepreneurs can collaborate and network within the coworking community to open new avenues for business growth and regain their footing. The coworking community acts as a steady network for businesses to support each other and grow, while recovering from the pandemic.

Conventional workspace providers have rigid mobility and agility. They do not offer the necessary infrastructural accessibility and support for growth and downsizing options. They also have limited facilities and amenities. They do not possess sufficient capabilities to accommodate the current requirements of businesses.

However, coworking spaces provide businesses the opportunity to maximize/minimize their geographical footprint as per their business needs while providing a tech-enabled working environment for their employees to maximize their productivity and efficiency. As the world of work is continuously evolving, coworking spaces provide all the necessary infrastructural and technological support to businesses for a safe and healthy work experience.


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Reasons to Move From a Traditional Office to Coworking Space

Gone are the days when coworking spaces were only occupied by freelancers and startups. Owing to the agility and flexibility offered by shared workspace providers, large enterprises and MNCs have started selecting coworking spaces over private offices.

Most flexible workspace providers offer abundant networking opportunities and a wide range of amenities to provide a seamless working experience to their members and employees.

5 reasons to move from a conventional office space to a coworking space are:

Customizable Office Spaces

Conventional office space providers swear by the ‘One Size Fits All’ concept, while in reality, it turns out to be a big hoax. Different businesses have different infrastructural needs, be it in design or fit-outs that must be catered to. Most flexible workspace providers design private office spaces as per the business’ infrastructural needs and brand ethos to give an office environment best suited for the employees. Apart from real-estate design, most workspace providers offer added amenities like hospitality, gyms, creche, concierge services etc for an exemplary work experience.

Real-estate Efficiency

Most conventional office spaces are rigid and inflexible, they mostly offer standardized office spaces that require hefty CAPEX investments. Coworking spaces, on the other hand provide plug-and-play offices that require no CAPEX investments while maximizing real-estate efficiency. They provide flexible workspace solutions to businesses with the provision to maximize their workspace requirements. Coworking spaces have centres across different cities, businesses can utilize this as an opportunity to expand their geographical footprint and business avenues.

Employee Engagement Events

As the famous adage goes, ‘All work no play, makes Jack a dull boy’, the workforce of today demands a healthy work-life balance which helps them reduce stress and prevent a workspace burnout. Coworking spaces organize a myriad of events to keep their members and employees engaged. Some of these events include sports competitions, DIY workshops, corporate grooming seminars, business related workshops etc, giving employees the chance to have fun while learning something new. Managed workspaces have dedicated spaces for recreation, gaming and skill-building activities. Such recreational exposure helps in keeping the employees motivated and increases their productivity.

Community and Networking Opportunities

Coworking spaces are a powerhouse of ideas and experiences, with people from different companies and walks of life working together within the same office premises. Sharing an office space with different professionals unlocks a wide range of possibilities for growing a professional network as well as venturing into newer partnerships and collaborations for mutual benefits. Most coworking spaces organize fun activities and training sessions to allow their members and employees interact and brainstorm together. Working in such a collaborative environment not only boosts employee morale but also maximizes productivity.

Access To Amenities

Apart from providing configurable workspaces and top-notch office designs, coworking space providers offer a huge gamut of amenities including housekeeping and security services, ancillary services, crèche facilities, locker rooms, courier services, gaming zones, gyms among others to their members. Most coworking spaces have also formed exclusive alliances with various brands and service providers to give exclusive discounts and offers to their members. Such amenities help enterprises in keeping their employees motivated and engaged, thereby increasing their productivity.

Coworking spaces provide workstations and desk spaces with unique benefits of both a private office and a coworking community. They allow businesses the liberty to work independently within their private enterprise-centric offices while also giving them the opportunity to interact and collaborate with other members of the coworking community.


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coworking and the digital workforce

Coworking and the Digital Workforce Revolution

The ongoing pandemic has accelerated our dependence on technology. The technology transitions in the workspace that were reserved for the future are now being considered and deployed for providing a contactless and safe working environment for employees. The coworking industry is inching towards the adaptation of new digital applications to create future-ready workspaces that enhance employee productivity. Technology plays a crucial role in creating a gratifying work experience and defining how employees interact with each other.

Here is how coworking players are enabling the digital workforce revolution for their members:

Complimentary access to advanced applications

Businesses can eradicate their overheads for connectivity and communications by utilizing the state-of-the-art technologies available in the co-working spaces. Some of the proprietary tech solutions deployed are smart video conferencing and networking equipment, uninterrupted super-fast WiFi, cyber security solutions, and enterprise security tools. Some agile workspaces have already begun offering easy-to-use mobile applications to accentuate better problem solving and issue resolving for their community members. These facilities are equipped with single interface dashboard systems that enable them to identify available workspaces or book meeting rooms, thereby enhancing their experience.

In-house Smartphone Applications

In-house mobile applications have become a necessity for real estate providers to integrate workspace functions and reduce the dependency on manpower. These mobile applications enable members and employees navigate through their day effortlessly. IoT-enabled meeting rooms, motion-activated lighting, food, and beverage orders from inside the conference rooms, a smart mobile pas to enter the premises, coworking space providers are investing in technology for a seamless experience. These technologies are only some examples of contactless features that some of the coworking players have implemented to change the way we move and behave.

Touchless Building Access

Security card swipes and biometrics for office space access have been the workspace normal for over a decade. The COVID-19 pandemic has hastened the switch to contactless technology. Workspace providers are deploying visitor management systems and leveraging touch-free facial recognition tools for allowing a seamless building access for their members.

Advanced Security Solutions

Tech is playing a key role in ensuring security and enhancing the safety of the people in the coworking spaces. For instance, HID Mobile access which works on BLE (Bluetooth low energy) enables secured access management through smartphone. Wireless IP smart security cameras help business owners to monitor the workplace activities and can control unauthorized access as well. With modern keyless access technology, members and clients can quickly enter their co-working spaces without needing to look for a key.

AI powered solution can read feed from IP cameras and can alert security for unwanted/unauthorized moment in a closed area, it can also monitor count of people moving in & out of the facility. Facial recognition is another technology that is playing key role, by knowing and checking people.

Employee engagement and support

The pandemic has caused mental anxiety and stress to people across the globe. Coworking spaces are conducting online events to boost employee morale and reduce their stress levels.
Virtual meetings on stress management, managing finances, and conducting recreational activities online like yoga and Zumba classes, mandala and doodle workshops, music concerts, and mentoring sessions are being conducted to support the employees/members and keep their spirits high.

Technology is constantly enabling businesses transform their workspaces into a dynamic and interactive space for brainstorming and inducing a productive work environment. With employee health and wellbeing, emerging as the key focus area in the new normal, touchless technology integration in workspaces has emerged as a necessity. Coworking companies are continuously coming up with innovative solutions to provide businesses with advanced state-of-the-art technologies to help them maximize their productivity and ensure seamless operations.


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Coworking Spaces: Ideal for All Personality Types

The first thought that comes in mind when someone mentions a coworking space is a group of people working and having fun in their workspace together. The stereotype stemmed by the assumption that coworking spaces are for extroverts is quite far-fetched. Coworking spaces are home to a myriad of personality types including the introverts, ambiverts and extroverts.

Despite popular belief, coworking spaces have a lot to offer to a wide spectrum of people.

Access To Communities

A shared office space equips its members with the power to collaborate and network with the community at their own pace. Different communities in coworking spaces are specially tailored to suit the interests and preferences of the members. According to science, having human interactions is known to improve health and longevity of individuals. Coworking spaces have focused communities like sports clubs, painting enthusiasts, music and dance groups, readers club, to help like-minded people meet and socialize as per their convenience.

Collaboration and Networking

Collaboration and networking are the driving force behind the success of any business. Shared workspaces have a diverse group of professionals working under one roof, with different skills, background and experiences.

The transition to an innovative and collaborative work environment is proven to have a positive impact on employees. The access to diverse amenities, events and flexible workspaces, members and employees that work out of a coworking space are able to maintain a healthy work life balance. With different companies and startups working from the same address, the chances of coming together to collaborate and create a new service or product increase by multifold.

Workspace Flexibility

While extroverts and ambiverts enjoy working in the company of others, introverts prefer their own time and space. Coworking spaces provide abundant workspace flexibility to its members to choose from. The members can choose to work out of telephone booths, a desk in the open space or a private room as per their comfort and preference. This kind of office space flexibility is unavailable with traditional office space providers.

In a nutshell, coworking providers allow people to work near their homes and give them the option to choose agile workspaces which enable them to work as per their workspace needs and preferences. Coworking spaces not only boost your productivity by providing a tech-enabled working environment, they also help you maintain a perfect work-life balance by organizing various recreational events and workshops to help their members relax and rejuvenate.

Working alongside motivated and like-minded people, members are able to perform and achieve their creative fervor while working out of a coworking space. Hence, a coworking space is a standalone choice for people of all personality types and walks of life.


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International Coworking Day: Celebrating Global Shared Spaces

There was a time when the concept of a shared work space was considered an anathema for any working professional. Not only could businesses bring their mind around this concept, there was hardly any need to build this up. Times have changed since then, with the rise of gig economy, there came a requirement to create a collaborative workplace for such professionals.

International Coworking Day celebrates the milestones and the concept of utilising a shared space amongst a varied working professional, without hurting a business’ bottom line. Today, coworking spaces has changed and developed new ways to work. Services given by companies hosting a shared work space provides flexibility, maintains the upkeep of basic amenities such as desk space, electricity, internet connection and businesses availing such service have pay is just for the space at a reasonable price.

Along with the added benefits, members of any coworking space get to interact with individuals and businesses not just from their own industries but also from other sectors. This allows diversity of people with dynamic skills and mindset, which can be expanded to get collaboration from seemingly unknown sectors. Shared office space is always buzzing with ideas and activities.

The traditional method of running a business with an actual overhead asset such as a building and purchasing furnishings, organising cubicles and all are a thing of the past. It is estimated that there will be over 26,000 coworking space globally. Of this currently, 10% of office spaces are occupied by coworking and is set to rise to approximately 25% in the next few years.

Plus, the working population these days prefers to set their own timing, particularly the ones who are taking over the mantle from the old guards and play the vital bridge between the past and new rising professionals: Millennials.

Millennials are those born in 1981-1995 while Gen Z (often referred to as Gen Alpha), are those born after 1995, and will become the major chunk of the workforce. According to a study by Cushman & Wakefield, the biggest changes in demographics and workplace culture that will happen over the next 10 years is the entrance of some 1.3 billion Gen Z members in to the workforce this decade.

This is big number! And on top of it, these Gen Z are also digital natives, meaning, they don’t know a world without internet or smart phones and their habit reflect that. These digital natives are always clicked on and have more knowledge than even their immediate Millennial peers.

According to Forbes, millennials prefer working out of coworking spaces when it comes to running their business, for a few reasons, namely, affordability and having an ease of mind on the office expenditures such as internet. However, the workforce will undergo some changes, where coworking spaces will need to evolve and remain relevant to the dynamic, new working age population.

As we enter the new decade, it is imperative that workspace ranging from traditional office space to coworking/cosharing spaces are ready to retain the new-age workforce in their businesses.

Over the decade, 693 million workers will be retiring, a tectonic shift in the modern workplace globally. This will result in businesses going the extra mile in the hopes to recruit and retain talent and ensure their workspaces are adapted to the unique needs and expectations of its new workers. As Gen Z enter the workforce, flexibility – work timing, work life balance – will become more and more valuable.

So, where are we heading in this coworking space?

With the current COVID-19 crisis, shared office space will have to adapt to the new normal by arranging the space to maintain social distancing, arranging sanitisation products, fumigation and maintaining general welfare for members to remain healthy. The way ahead for coworking space will be to providing flexible payment and tenancy plans for business and individual members. Loyalty program is another good way to ensure long-term clients and members are not only gratified but also provide continued service.

One of the many big sale points of shared office space is recreational facilities such as gym and pool table. Expanding this on the online forum under the current pandemic might introduce new trending events.

The future of the coworking space is alive and well, as human mind is capable of going beyond the horizon and challenging new ideas and expectations. Shared office space provides that stimulus and connections which allows for business growth and directly contributes towards scaling the economy and creating new industries and sectors.


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Advantage Of Coworking For Expansion

How Large Organizations Are Taking Advantage Of Coworking For Expansion?

With the rise of start-ups in India, came the issue of addressing a workplace set up which can assist in creating an ecosystem for the entrepreneurial drive to thrive. From 2005, globally, the rise of shared, community-based office space started to gain traction as professionals started moving into the gig economy. Closer to home a similar trend was visible with many cafes and restaurants offering free wifi services.

The start-up culture truly got a boost when co-working spaces started to emerge, allowing people from various diverse backgrounds to congregate at one point, every day and collaborating with each other to solve rising business and social challenges of the day. The growth of shared office spaces can be witnessed in the spike of co-working office leasing, which rose from a mere 8 percent in 2018 to 14 percent in 2019.

From small-scale enterprises and start-ups looking for cost-effective and flexible choices to work out from, co-working space has been gaining grounds in the large corporate segment as well, due to the positive energy and employee productivity such offices cater. A survey by a real estate firm showed that 40 to 45 percent of demand came from large firms, followed by the SME sector at 35 to 40 percent. Interestingly, start-ups demand came at just 15-25 percent.

So the question that arises, why are large corporate increasingly choosing to work from a co-working space instead of the traditional structure?

There are 3 main points for this:

1. For Talent and Innovation

‘If you can’t beat them, join them’, is an adage many corporate are choosing to live by. MNCs such as Tech Mahindra, Airtel and many others are increasingly investing in start-ups which can address some of their core businesses which large organizations are unable to set up or would take time for them to do so. Co-working space offers easy access to talent and innovation. It keeps the large corporate closer to the action and ground realities for both disruptors in the industry and also strategic acquisitions.

2. Flexibility

Working out from a shared office space offers flexibility in terms of testing out a new location and operational hours. For instance, if a business needs to work on a special project that requires setting up a remote or satellite office, it is easy to choose a co-working space rather than committing to a lease for a fixed amount of time. Alternatively, if an enterprise finds a particular co-working office’s location suitable for their needs, it offers an opportunity for expansion as well.

Workplace flexibility also transmits to the company’s employees who can now have the option of working at a head office or operating from a more convenient location.

3. Easy Rental Cost

From saving operational costs to increasing their opportunity cost, when choosing the right co-working space, companies can save big when working from such offices. Reduced rent, furniture, utilities, internet, and other office facilities are easily available and taken care of. Many even offer agile office solutions that can truly reflect a company’s brand and work culture.

For large corporations, it makes sense to choose spaces that offer a vision of their office culture and ease of services. It is a win-win solution for both the coworking space operator and businesses looking for a cost-effective office space. Being able to network and tap into a rich talent pool to making acquisitions and collaborations, the flexibility of operations, reduced overheads are all part of creating an ecosystem of services.


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Choose meeting rooms

Make The Switch: Choose Meeting Rooms over Coffee Shops

The world of business is constantly being dominated by burgeoning startups and small businesses that offer work flexibility and believe in getting things done effectively. The stepping stone for running a successful business lies not just in ideas and the team but on how effectively you can network and create new opportunities for growing your business. Connecting with new people for business pitches and holding business meetings is the part and parcel of being a business leader or a budding entrepreneur.

While holding meetings in a coffee shop was acceptable in the past, it is, however direly frowned upon in the present times. With the advent of shared workspaces, state-of-the-art meeting rooms are readily available at affordable prices. Booking a conference room at a coworking space for a business meeting has become the new normal for freelancers, entrepreneurs, and business travelers.

Conducting meetings in a coffee shop has the following disadvantages:

1. The lack of professionalism

A coffee shop is essentially a place for people to meet and chill, that’s the long and short of it. Discussing business plans and finances in a coffee house come at a huge price of being distracted or disturbed. Everyone needs a professional and peaceful environment for brainstorming and taking business decisions, which is best suited in an office-like environment.

2. Disturbance and noise

While preparing for a business pitch or dealing with a stressful deadline, everyone requires some peace and quiet, which is a distant dream for the ones working out of a coffee shop. While everyone enjoys the hustle-bustle of the coffee shop on a lazy Sunday afternoon, the same is frowned upon on a Monday morning. Meeting rooms in coworking spaces are ideal for ideation, brainstorming sessions and long business reviews as they are devoid of any noise or disturbances and nobody walks in and out of the door every five minutes!

Renting a meeting room at a business center has the following benefits:

1. Tech-enabled work environment

Meeting rooms at coworking spaces are well-equipped with the latest technology and have state-of-the-art infrastructure, which provides a productive work environment. Not just hi-speed wifi, these meeting rooms are well-equipped with high-tech presentation tools and projectors, printers, and photocopiers as well as whiteboards and stationery. Most of them also have a dedicated team of IT professionals to provide on-ground assistance.

2. Complimentary Access to amenities

Coworking spaces are known for the top-notch amenities they offer. Utilizing a meeting room in a coworking space will allow to access exclusive-amenities, including pantry services, discounts on partnerships, access to events among others.

3. Privacy

Unlike a coffee shop, meeting rooms in a coworking space are specifically created for providing privacy and confidentiality. All your business strategies and financial numbers will remain safe within the four walls of the meeting room and amongst the people who were the attendees of the meeting.

4. Convenience of location

Coworking spaces are preferred for their expansive geographical footprint and their presence in all the prime locations of a city. Conference rooms in coworking spaces are available in different sizes to accommodate business meetings with strengths of 4 to 50 people. Renting a conference room for a business meeting at a prime location in the city is of utmost importance to get the first impression right.

5. Affordable Prices

Gone are the days when you had to spend quite a fortune to access strategically-located meeting rooms for rent, now you can easily book a meeting room for a day or two in coworking spaces at a nominal price. Some flexible space providers also provide the option of renting meeting rooms on an hourly basis, at affordable rates. Utilizing a professional meeting room in a coworking space is the best way to avoid overhead expenses while enjoying the available technology.

While conducting a meeting in a coffee shop is possible, you can help your business scale and achieve greater heights by making the right switch- choosing professional conference rooms to conduct business in the right atmosphere.


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