Tag Archives: employees productivity

Phone Booth & Improve Productivity

Save Space With A Phone Booth & Improve Productivity

When it comes to finding the best coworking space, chances are you’re simply not looking for a space to work but also a space that provides privacy.

Often, shared office spaces are a bit distracting which can hamper productivity and worsen your employee experience. In the US alone, over 70% of workspaces are currently have an open space design. The idea behind the open design was to encourage more collaboration by improving transparency but in reality, it has the opposite effect.

In the dearth of privacy, employees tend to avoid interaction with each other, spend more time working from home or off-site locations, and lock themselves off with headphones to appear less approachable.

Reworking an entire site just to improve employee satisfaction can be expensive, and it takes time to plan and execute. Moving back to traditional cubicles, which have long been considered too static and inflexible to adapt to changing business needs, isn’t an appealing option either. This is why, agile coworking spaces need to think out of the box and get in the box. We are talking about bringing back the old classic: Phone Booth. And the first image that pops up in the mind is the red London phone booth.

However, unlike the actual phone booth, these compact space with its four-walled-glass panel, makes for a perfect one-on-one meeting room for a confidential web call, as a normal conference room that can hold four people and above is a waste of space for just one person. The modern-day phone booth is a sleek, reimagined version that fits comfortably within modern workspace design, adding a much-needed element of flexibility.

Many enterprises look for an agile coworking space that caters to their brand guidelines and reflects their brand ethos and a phone booth is a good example to showcase to them. Phone booths can act as a miniature conference room and even a social room for a short break.

A recent article on BBC has shown that teams across all industries who use phone booth-like structures have a greater sense of control over their work environment. A phone booth acts as a private space too which thereby increases employee socialisation as they get a space to themselves when needed, putting an end to wearing a headphone to avoid conversations with coworkers.

A coworking space is not just renting an office space. Businesses are shifting to flexible workspace and furniture as a service makes or breaks a deal. Phone booths as a workspace can be cost-effective, easy to assemble and almost visible in many coworking spaces across the world.

In today’s talent-driven market, being empowered to make decisions about how and when we work is more valued than ever. Plus, the Millennial workforce is dynamic, accustomed to change, and prefers when a workspace can keep pace with a fast-paced market.

Modern enterprises must seek to make their employees more empowered and engaged, along with delivering some sense of privacy that will encourage staff productivity.

Benefits of a biophilic office design

Benefits of a biophilic office design

Our work environment impacts our mood, performance, and productivity. Amidst our busy lives within the four walls of the skyscrapers, we barely get any time to connect with nature. With millions of digital distractions and deadline pressures, we are restricted to our cubicles and are pushed into a ‘nature deficit’.

More and more companies are moving towards open office spaces to enable people to easily connect and enjoy the restorative effects of nature. Over the past few years, there has been a burgeoning demand for biophilic office design. Coworking space providers are constantly innovating and designing workspaces with elements that help us feel closer to nature – with a mix of natural elegant colours and patterns, indoor plants and even plant walls. Most of the shared coworking space providers are encouraging green elements to keep employees rejuvenated and maintain a positive vibe. We spend most of our time either commuting to work or chasing deadlines, which is why, Smartworks coworking spaces in India have offices that focus on providing modern workspaces that focus on employee’s productivity and wellness.

Here are three reasons why modern offices need to reconnect with nature:

1) Maximised Productivity:

A recent UK study on the relative benefits of green versus lean office space showed that offices with natural light and greenery witnessed a 15% rise in productivity over a period of three months in comparison to those working within the walls of their cubicle. Natural light can help improve employee wellbeing by boosting the creation of melatonin, which enhances the energy levels of individuals. Most coworking spaces have open workspace areas for maximised collaboration and recreational zones, where employees can relax and rewind.

2) Physical Health:

Coworking spaces are now introducing plants, living green walls into the office floor to improve the air quality as these plants help absorb pollutants, toxins and airborne bacteria. Apart from improved air quality, the presence of plants in the office space reduces stress by half and helps in keeping the employees relaxed. Research by the US Joint Commission claimed that employees who had a window or a plant on their desk had a huge impact on sickness and absence rates.

3) Mental Wellbeing:

Most employees across the world spend at least 90% of their working hours, inside their cabins or at their desks, which increases their stress levels by a whopping 75%. Gensler’s study proves that the proximity to nature helps in fostering a positive outlook by lowering stress and hypertension. Access to natural light and wooden furniture is the easiest way of creating a harmonious work ambience.

The millennial workforce of today aspires to work in a vibrant office space with a modern biophilic office design which engenders a sense of belonging. Some agile office space providers are constantly helping enterprises redesign their workspaces to make them more employee-friendly and personal-with plants, sunlight and vibrant décor, workstations feel more relatable at a sensory level. With the boundaries of work and personal life constantly diminishing, it is the responsibility of the companies/enterprises to adapt to the idea of wellness by providing a nurturing work environment.

https://www.researchgate.net/publication/264395358_The_Relative_Benefits_of_Green_Versus_Lean_Office_Space_Three_Field_Experiments

Coworking Spaces are a Good Investment Option

Reasons to assure why Coworking Spaces are a Good Investment Option

Let’s face it, opting for a coworking space is not only cost-effective but also improves enterprise interactions with potential new business. It provides a professional space and reduces any unnecessary overheads. Coworking Spaces are a Good Investment Option as most of them are located near public transport and parking zones for easy accessibility. Apart from flexible and managed workspaces, most of the agile workspace providers offer a huge gamut of amenities like gaming zones, anger management rooms, theatres, and basketball/badminton courts for recreational and relaxation.

Office space Flexibility:

According to a prominent real-estate survey, about 80% of employees claimed that they are the most productive when they switch places while working. Workspace flexibility has become a priority among most of the working professionals around the globe. Most of the flexible and managed space providers allow ample mobility within the office spaces apart from the dedicated desks and chairs, like standing desks, phone booths, beanbags, etc. Coworking spaces have a lot to offer to professionals who don’t restrict to the 9 to 5 working hours as most they are operational 24×7 for providing maximized work flexibility.

Convenient and Accessible:

Whether you work in the set 9 to 5 schedule or you follow your own work timings, your office space should be easily accessible for you to work. Most coworking space providers have 24×7 operations throughout the year to ensure that people can work according to their convenience, anytime. Such flexible work timings help professionals to work according to their comfort and maintain a pragmatic work-life balance.

More collaboration opportunities:

Nobody likes to work in isolation. Working out of a shared office space where you are surrounded with goal-oriented and high-achieving individuals, maximizes your productivity and keeps you updated with your industry peers. Surrounding yourself with positive and driven individuals will also boost your confidence. Shared office spaces have dedicated recreational areas and meeting rooms, where people from different walks of life can come together to brainstorm and network. Coworking spaces provide a huge gamut of networking opportunities, opening gateways to inspiration and providing maximised opportunities for collaboration and alliances.

Fitness and wellbeing initiatives:

Everyone is concerned about fitness and healthy living. About 71% of working professionals have admitted to following a strict work-out and fitness regime. Keeping this in mind, most of the coworking spaces have started including sports, fitness and wellness centres within the office premises to provide people the comfort of exercising as per their convenience. Such amenities help in maintaining a healthy work-life balance.

Focus on Work-life balance:

Workspaces are a crucial factor in shaping lifestyles. The working millennial of today aspires to achieve a perfect work-life balance, with workspace proximity, a healthy working environment with like-minded people, all additional amenities under one roof. Most of the coworking spaces are coming up with smart solutions like daycare services, laundry services, and grocery services among others for the convenience of the employees.

With an increased focus on employee well-being and maintaining a perfect work-life balance, coworking spaces are Good Investment Option and emerging as a convenient one-stop solution for corporates and large enterprises.

Chapter 4: What Managers Can Do To Boost Employee Productivity

Chapter 4: What Managers Can Do To Boost Employee Productivity

Improving employees’ productivity is like an overdue file that keeps making its presence felt at the manager’s desk. No matter how hard they try, there is always a clause or a page that remains incomplete.

Managers across every domain face similar problems when it comes to increasing employees’ productivity. There are reports that say employee productivity has grown by .3% a year over five years, from 2011 to 2016. The slim growth reveals that something needs to be done right by the firms and of course managers to get better at employee productivity.

There are a lot of tricks in the book but rummaging through them can be pretty time consuming and at times futile. To make every manager’s life easier and make every firm prosper, here are four practical ways to live by if you want to be a better leader at work and inspire your employees every day at the office:

Incentives: ‘one’ for ‘all’, not ‘all’ for ‘one’

One of the best ways to encourage employees to be more efficient is actually to give them a reason to do so. Recognizing your people for a job done well will not only make them feel appreciated, but also encourage them to continue increasing their productivity.

But there’s a natural tendency for management to focus most heavily on senior-level economic incentives. While this is understandable, it’s best not to neglect substantive incentives for lower-level employees.

While some may argue that it can be a costly affair, experts say that a carefully structured program with clearly defined revenue and/or earnings targets can work like a charm, both for an employee and manager.

Say it when you mean it and mean it when you say it OR Communicate Richly

Meaningful feedback is a foundational management skill that can have a significant impact on an employee’s productivity. Undeniably, feedback should not always be positive rather it should be encouraging. Managers and employees communicating effectively about the problems and improvements will create a holistic environment to work.

So, providing constructive feedback on a regular basis, be it encouragement for a job well done or advice on a presentation gone awry will make a massive difference to the productivity of a firm.

Value. Support. Recognize. (VSR)

Three words that can’t be stressed enough. It’s essential that every manager understands and abides by these words in their tenure.

A manager’s support in times of need won’t be forgotten. In fact, it builds employee goodwill and loyalty. A situation where an employee is valued and recognized for their work can have a positive impact on them as compared to the contrary situation.

That’s not saying that unwarranted praises will do the trick. Recognition at the right time (say for getting a client on board) is often a more powerful motivator than money. Value your employees, support them during rough times and recognize their hard work and achievements.

Make yourself a priority

Yes, you read that right. The best investment you will ever make as a manager is in yourself. In fact, this is a move that will put the aforementioned points into action.

Get enough sleep, use your time wisely and always surround yourself with people who share your values and push you to achieve. By doing things that will make you a better leader or a person will let you have more time to tend to the needs of your employees.

So, to say that increasing the productivity of a firm is just in the hands of a few individuals is incorrect. It’s an amalgamation of effort by everyone who is a part of the firm.

To know more about increasing the productivity of your firm, check out the previous chapters and get an insight into how highly productive and engaged employees can change the course of a company’s success.

Are you the last one to leave the office?

Are you the last one to leave the office? Here’s how to STOP it!

Don’t worry! You’re not alone. It’s a challenge that every working professional faces: getting out of the office door on time. While some get caught in an email trap, clicking away at their computers and firing off emails way past dinner time, others linger till late, to appear committed to their jobs.

Just like the discussion around work-life balance, working late has also become the norm. But the art of ‘leaving’ on time doesn’t happen by just talking about it. It starts way before the workday does and there has to be a psychological commitment to departure time and a plan to make it happen.

Read: 4 Productivity Hacks By 4 Billionaires

In this blog, we give you that plan and steps to execute it:  

Harness the skills of time management

A study conducted by the Harvard Business Review found that working more than 40 hours a week could make professionals less productive, put them at risk of making mistakes, and create the appearance of poor time-management skills. So let’s start by understanding the cardinal rule- Your set hours are your set hours for a reason, whether you are an employee or a manager.

You need to accommodate and complete all the crucial things in the given hours. Period. Finish everything within the stipulated time, and if your current setup isn’t working for you, change it.  You also need to stop focusing on one day or one week and start planning for long-term goals.

Predict and preempt the things that will take most of your hours and start working on them backward. There could even be days where you can’t complete everything you have planned, and that’s ok.

Work is a never-ending process, and you should stop trying to get everything done in a day.

Find the leaks

There can be multiple things that might be slowing you down during office hours. It could be chatty colleagues, noisy office spaces, lack of pre-defined work expectations, urge to take too many short breaks, unnecessary meetings and so on. Take a step back and consider your priorities. What’s the ‘true north’ towards which you’re working? If you know that these frequent workplace distractions are halting you from reaching your goals, then it’s time to stop.

Cut down on your unnecessary chit-chat breaks, find a space where you can work peacefully without any distraction, get yourself taken off from the meetings and discussion that don’t concern you. Identify these leaks and fix them before they become a part of your schedule.

Discover the magic formula

We all have some days that are particularly productive. It could be Mondays, Fridays or just in the middle of the week. Identify these days and find those elements that made that day or days so good. Discover a pattern and try to replicate them as much as you can!

Walk the talk

No matter what stage of your career you are in, try and walk the talk. More often than not, we see managers saying, “We don’t want our employees and people to work past 6 or 7.” But then you get an email from them at midnight.

As a manager or a senior at any level, you need to give your team permission to live the life that you want to live and expect the same of yourself as you do them. Lead with an example and build a culture that gives them a real chance to walk out before dark, regardless of workload.

Switch to spaces that work for you!

Whether you are a manager, founder, or an employee, you’ll agree that a place where you work, hold meetings, ideate and celebrate all the wins and some losses, play a crucial role in shaping your day and work. If you spend almost half of your day figuring out why the internet is not working or how to get a projector fixed, then you’re probably in the wrong place. A workspace should help you work better and not the opposite.

For all those who are scrambling to find this elusive work-life balance, experience our office spaces for a day for free. We believe in doing less, to do more!

7 Inspirational Quotes from Women Entrepreneurs to Inspire you Instantly

7 Inspirational Quotes from Women Entrepreneurs to Inspire you Instantly

Beyonce said it best when she sang, “Who runs the world? Girls.”

Gone are the days when women were seen in pre-defined roles in a male-dominated society. The women today, across the globe, are not only vocalizing the issues that were for long brushed under the carpet but are increasingly taking and nailing the top-ranking roles across the spectrum.

As India recently dedicated the nine auspicious days of Durga Puja to celebrate the power of women, we feature seven incredibly inspiring quotes from iconic women entrepreneurs and trailblazers to motivate every single woman to strive for their goals.

Indra Nooyi, CEO, PepsiCo

Women Entrepreneur, Indra Nooyi

Indra Nooyi defied the stereotypes of gender and race to become the CEO of the world’s second-largest food & beverage company, PepsiCo. She is a living example of what can be achieved through determination!

Estee Lauder, Entrepreneur

Women Entrepreneur, Estee Lauder

Being one of the most successful business owners, Estee Lauder was one of the richest, self-made women entrepreneurs in America. She believed in the products she created and that was the single most important reason for her roaring success.

Oprah Winfrey, Entrepreneur, Producer and Philanthropist

Women Entrepreneur, Oprah Winfrey

An American media mogul, TV host, actress, producer, and philanthropist, Oprah Winfrey’s story is beyond the rags-to-riches journey. She believed in herself and worked hard to turn her dreams into reality, without letting anyone define her.

Sheryl Sandberg, Facebook COO, Author

Women Entrepreneur, Sheryl Sandberg

An entrepreneur and a successful author, Sandberg is someone who has made successful transitions from Washington to Wall Street. Her growth to one of the most well-known startups of the world shows that anyone can turn things around- all you need is a much-needed second chance.

Kiran Majumdar Shaw,  Founder Chairperson and Managing Director (CMD) of Biocon Limited

Women Entrepreneur, Kiran Majumdar

Voted twice by Forbes as one of the most powerful women in the world, Kiran Mazumdar Shaw is one of India’s most successful female icons. She made her name in the gender-biased industry by sheer grit, ideas, and vision. Under her guidance, Biocon became the second Indian company to cross the $1-billion mark on the first day of listing by closing with a market value of $1.11 billion.

Indu Jain, Chairperson of Times Group

Entrepreneur, Indu Jain

Indu Jain, with her knowledge, experience, vision and hard work, made the Times Group one of the largest media industries. Her work has shown not only the nation but the whole world that a woman can make her story unique and powerful by herself and she doesn’t need to sacrifice anything to do that.

Chanda Kochhar, Former MD and chief executive officer of ICICI Bank

Entrepreneur, Chanda Kochhar

Considered by many as a transformative figure, Chanda’s leadership approach was questioned by many industry leaders, but it never bothered her. Even as the world is just coming to terms with women leadership, women entrepreneurs like Chanda help eliminate archaic beliefs and nuances about women in leadership.

5 Characteristics that Make Good Workspaces GREAT

5 Characteristics that Make Good Workspaces GREAT

Times are changing fast. Workspaces that people yearned for, expected and cared about a few years ago are so different than today. The first priority for founders and managers today is to create an environment where the work is both exciting and challenging. A place where careers blossom and the bottom line thrives.

So what are the essential values and behaviors that every organization must follow to thrive in the future? What can an organization do to ensure that a workspace is a place where employees want to be and not have to be? Focus on creating a workspace that goes way beyond choosing nice decor or comfy chairs.

In this article, we’ve enlisted five essential characteristics of a workplace that attracts and motivates people to come to work every day.

Authentic leadership

The success of any great workspace arguably hinges on great leaders. From executives down to front-line managers, authentic leaders demonstrate respect, credibility, and fairness to employees and the organization.

These leaders consistently present a clear vision for their company and increase trust every time they listen carefully to employees and live up to their word. So start by identifying, hiring and promoting leaders who cultivate strong bonds with their teams, connect everyone to the mission of the organization, and spotlight team members’ successes.

Also Read: 5 Must-Read Books For Entrepreneurs Recommended By Billionaires like Steve Jobs

Clear purpose

A great workplace, or any workplace for that matter, has a clear and specific purpose for existing which is captured and ingrained in every action or decision a company takes. A 2014 study by Deloitte found that an organization that focuses on ‘purpose’ is an organization that inspires higher levels of confidence among stakeholders and one that boosts growth. Similarly, a 2010 Burson-Marsteller/IMD Corporate Purpose Impact study found that a strong and well-communicated corporate purpose can contribute up to a 17 percent improvement in financial performance.

So make sure that your organization has a clear purpose in place. Your employees should have a clear understanding of this purpose and must be enlightened by leaders as to how their roles help to achieve the company’s purpose.

Equal opportunities

The cardinal rule of a great workspace is maximizing its human potential. When all employees are at their best at work, it’s better for businesses, better for people and better for the world.

Create a culture that allows every employee to be innovative and contribute to their own capacity. Even Apple’s Steve Jobs firmly believed companies that want to retain great employees have to let them make decisions. IBM in 2006 invited 150,000 employees, family members, business partners and clients to an online brainstorming session called an ‘Innovation Jam.’ Participants from 104 countries responded, and their ideas led to $100 million in investments by IBM on suggested projects.

Diversity & inclusion

With the millennial generation entering and representing the significant segment of the workforce, the expectations are changing. Workforce, today, expects their employers to create inclusive spaces around gender, race and even sexual orientation. They look forward to open and candid communication where everyone should be able to voice their perspective respectfully.

Therefore, companies should take note and add multigenerational positions within the organization where inputs from anyone and everyone are appreciated.

Workspaces that WOW you

Employees today don’t need a lavish multi-story office to feel more productive. Design working environments that are safe, comfortable and hassle-free. Ideal workspaces are those where people feel free to move around, don’t feel tied to their desks, and create more opportunities for creative collaboration.

That’s where co-working spaces like ours come into play. Make a switch today to spaces that allow for privacy, collaboration, and networking.