Tag Archives: office space productivity

Solving the Snag with Smartworks: Internet not found

Connectivity issues are a serial killer of productivity and the number one reason for wasted time. While we celebrate the demise of the sluggish dial-up, the supposed ‘high-speed’ internet is no less. Such a technical glitch becomes twofold at a workspace when you’re desperately trying to meet the deadline and your internet connection is taking its own sweet time. A recent survey by MonsterCloud concluded that of the 2,000 office employees it consulted, over 60 percent cited slow wifi or internet connection speed as their top IT pet peeve. Thus, confirming our argument that employees are extremely unhappy with the speed and performance of their internet connection.

Regular internet troubles can divide our attention between our actual job responsibilities and the technical support required to fix the issue. According to a report published in a leading UK daily, workers estimated technology problems meant losing 30 minutes of working time each day. Unfortunately, coworking spaces too fall prey to this issue. There are several reasons for this. First, placement of the Wi-Fi router can wreak havoc on the coworking space as every team will demand a place convenient to them. Second, sharing an internet router is impossible and will eventually lead to troubleshooting. Third, the type of material used in the construction of the workspace can affect the speed of the wireless connection. Lastly, some places do not offer internet connection at cost-effective prices.

At Smartworks, things are done differently as we know how crucial time and productivity are to your business. Smartworks provides a high-speed internet connection through LAN and Wi-Fi, to all our members. Keeping in mind the operational cost of businesses, we provide these services at nominal prices to give you a smooth experience at work. Also, our on-call tech support ensures no troubleshooting or technical glitches. In case our members experience such an issue the team resolves it at the earliest. As our core values include increasing productivity and working efficiently, we believe that valuable time should not be wasted on inconsequential issues like these. Instead, business should channelise their energy into their work and leave the glitches to the experts.

 

improve your productivity at work

Chapter 2: 5 hacks that will improve your productivity at work

Last week we demystified the real definition of productivity for you all. This week, let’s see how you can put it to use at work.

‘Productivity at work’ feels like that colleague who has big plans, is always busy and super-organised. Yet, at the end of the day, he is the one with unfinished work, a truck-load of stress and a million cups of coffee and papers strewn all over his desk.

The problem here lies in perception and interpretation of productivity. We perceive productivity as a task done fast and interpret it as a task that requires hard work.

In reality, productivity is about tackling a task smartly and completing it effectively.

Long story short, here are five no-fuss hacks to help you jump on the productivity boat and make your work life better.

Proactive trumps reactive, any day
Every firm prides on being process oriented, but the reality is that there are going to be days (every day) where the process goes out (of) the window. And you’re left scurrying around trying to make up for the lost work and time. Such situations require premonition.

Anticipating the next day’s work night before and coming up with a plan will be beneficial. Constant phone and con-calls, emails and brainstorming sessions will always come in your way, just don’t let them dictate how you’ll spend your day.

Pro-productivity tip: Plan your day and stick to it as closely as possible.

Give up perfection for determination
We all run after perfection, which in most cases is an illusion. Perfecting a task requires time, practice, patience and a lot of hard work. But, at times, in spite of all the efforts, perfection is still not guaranteed.

No one is saying to drop the effort, just don’t get hung up on attempting to perfect a task. The idea is to complete the job to the best of your ability and move it off your plate. Simply put, it’s about progress, commitment and effort. You can always come back to the task after completing other important work.

Pro-productivity tip: Be determined to ‘perfect’ the task to the best of your ability. Then, move on.

The “two-minute rule”
First coined by entrepreneur Steve Olenski, the “two-minute rule” suggests completing a task or action that you know can be done in two minutes or less, on an immediate basis. This will help you make most of your time at work.

Olenski believes that a task which can be completed immediately takes less time as compared to doing it later. This tactic has made Olenski one of the most influential content strategists online.

Pro-productivity tip: Sending an email, finishing touches on a presentation or replying to text in most cases will take 2 minutes. Get done with it now!

Taking a break is not a sin
If you believe that your brain can be in work mode 24/7, then you’re either kidding or just blessed. Every task at work requires you to give your 100%, right?

Then, working on something that is draining all your energy should be stopped immediately.

Instead of relentlessly working on one thing, take a break when you feel your mind cannot take even an iota of information. A break will leave you refreshed and ready to take the task head on.

Pro-productivity tip: If you’re being judged for listening to your own body, you’re working for the wrong people.

Find the best (Read Smart) way to do your work!
Just like one shoe cannot fit all; one strategy cannot solve all the tasks at hand. Whenever a process or work makes you frustrated, question yourself- What’s the best way to do this. The best approach might not be the fastest, but it will be the easiest.

Also, make changes that will speed up your routine/process. In such a case, the trick will be your own and something that you can do best; no one can do better right?

Pro-productivity tip: Don’t work harder, work smarter.

work-life balance

4 must-read tips for better work-life balance

For most of us, finding a work-life balance between the time spent on a demanding career and ever-so-important personal life is an ongoing challenge. Technology, with all its positive aspects, has added to the trouble by making working professionals accessible around the clock.

In fact, a whopping 94% of working professionals reported working more than 50 hours a week and nearly half said they worked more than 65 hours per week as per a Harvard Business School survey.

In a scenario like this, achieving the elusive ‘work-life balance’ can often feel like an impossible feat. So, in today’s ‘do more with less’ competitive world, how can a working professional manage careers and families? Here are some handy and easy-to-adopt tips to help you find the balance that’s just right for you:

 

Prioritize

This is the most important tip. It defines not only your day at work but also your life. So, simply start by identifying what and who is essential in your life and draw some firm boundaries to devote quality time to these high-priority people and activities.

This identification and boundaries will make it easier for you to see what needs to be trimmed from the busy schedule. If social media surfing sends you into a time-wasting spiral, try using some productivity software or just try devoting limited time to them each day.

Or if you feel that your time gets gobbled up, almost every day, by indulging in some less constructive conversations then find ways to excuse yourself and limit these interactions politely. In other words, try and focus on the people and activities that reward you the most.

 

Make quality time true quality time!

No matter what stage of your career you are at, it’s imperative to know when you should shut your phone off and enjoy the moment. This also holds relevance when you are at work, and personal issues throw you off balance. Try to live in the moment and make it a point to schedule time with your family and friends, activities that will help you rewind and recharge.

While most people believe in making plans over the weekend, fit in a family or friends outing during the week. If you have plans with your families on your calendar, you’ll have something to look forward to and it will act as an extra incentive to manage your time well at work.

 

Exercise & meditate

No matter how busy our lives become, we make time for the critical things in life. We eat, we sleep, we party and even watch Netflix. And yet exercise is often the first thing to go for a toss when our calendars fill up. But as per various research and experts, exercise is one of the effective stress busters for people looking to strike a healthy work-life balance.

It pumps ‘feel-good’ endorphins in your body, lifts your mood and even reflects positively in your office work. Therefore, start dedicating a few hours a week to ‘self-love’ in the form of yoga, exercise or meditation.

 

Start small

We’ve all at some point in time said to ourselves: I’m going to touch my target weight of 55 from 85 today. Will go for a run from zero miles a day to five miles a day. Spend all the weekends with family from none today. But do we really do that? Our obvious guess is no.

Therefore it’s important to start small. Start by 1 kg a week, one mile a day and one evening a week. In order to achieve the ideal work-life balance, start by taking some baby steps and experience some success and failures. Stand up again and build from there!