Tag Archives: productivity hacks

Reasons to assure why Coworking Spaces are a Good Investment Option

Let’s face it, opting for a coworking space is not only cost effective but also improves enterprise interactions with potentially new business. It provides a professional space and reduces any unnecessary overheads. Most coworking space as well located near public transport and parking zones for easy accessibility. Apart from flexible and managed workspaces, most of the agile workspace providers offer a huge gamut of amenities like gaming zones, anger management rooms, theatres, and basketball/badminton courts for recreational and relaxation.

Office space Flexibility:

According to a prominent real-estate survey, about 80% employees claimed that they are the most productive when they switch places while working. Workspace flexibility has become a priority among most of the working professionals around the globe. Most of the flexible and managed space providers allow ample of mobility within the office spaces apart from the dedicated desks and chairs, like standing desks, phone booths, beanbags etc. Coworking spaces have a lot to offer to professionals who don’t restrict to the 9 to 5 working hours as most they are operational 24×7 for providing maximized work flexibility.

Convenient and Accessible:

Whether you work in the set 9 to 5 schedule or you follow your own work timings, your office space should be easily accessible for you to work. Most coworking space providers have 24×7 operations throughout the year to ensure that people can work according to their convenience, anytime. Such flexible work timings help professionals to work according to their comfort and maintain a pragmatic work life balance.

More collaboration opportunities:

Nobody likes to work in isolation. Working out of a shared office space where you are surrounded with goal-oriented and high-achieving individuals, maximises your productivity and keeps you updated with your industry peers. Surrounding yourself with positive and driven individuals will also boost your confidence. Shared office spaces have dedicated recreational areas and meeting rooms, where people from different walks of life can come together to brainstorm and network. Coworking spaces provide a huge gamut of networking opportunities, opening gateways to inspiration and providing maximised opportunities for collaboration and alliances.

Fitness and wellbeing initiatives:

Everyone is concerned about fitness and healthy living. About 71% working professionals have admitted to following a strict work-out and fitness regime. Keeping this in mind, most of the coworking spaces have started including sports, fitness and wellness centres within the office premises to provide people the comfort of exercising as per their convenience. Such amenities help in maintaining a healthy work-life balance.

Focus on Work-life balance:

Workspaces are a crucial factor in shaping lifestyles. The working millennial of today aspire to achieve a perfect work-life balance, with a workspace proximity, a healthy working environment with like-minded people, all additional amenities under one roof. Most of the coworking spaces are coming up with smart solutions like day care services, laundry services, and grocery services among others for the convenience of the employees.

With an increased focus on employee well-being and maintaining a perfect work-life balance, coworking spaces are emerging as a convenient one-stop solution for corporates and large enterprises.

Save Space With A Phone Booth & Improve Productivity

When it comes to finding the best coworking space, chances are you’re simply not looking for a space to work but also a space that provides privacy.

Often, shared office spaces are a bit distracting which can hamper productivity and worsen your employee experience. In the US alone, over 70% of workspaces are currently have an open space design. The idea behind the open design was to encourage more collaboration by improving transparency but in reality, it has the opposite effect.

In the dearth of privacy, employees tend to avoid interaction with each other, spend more time working from home or off-site locations, and lock themselves off with headphones to appear less approachable.

Reworking an entire site just to improve employee satisfaction can be expensive, and it takes time to plan and execute. Moving back to traditional cubicles, which have long been considered too static and inflexible to adapt to changing business needs, isn’t an appealing option either. This is why, agile coworking spaces need to think out of the box and get in the box. We are talking about bringing back the old classic: Phone Booth. And the first image that pops up in the mind is the red London phone booth.

However, unlike the actual phone booth, these compact space with its four-walled-glass panel, makes for a perfect one-on-one meeting room for a confidential web call, as a normal conference room that can hold four people and above is a waste of space for just one person. The modern day phone booth is a sleek, reimagined version that fits comfortably within modern workspace design, adding a much-needed element of flexibility.

Many enterprises look for an agile coworking space that caters to their brand guidelines and reflects their brand ethos and a phone booth is a good example to showcase to them. Phone booths can act as a miniature conference room and even a social room for a short break.

A recent article on BBC has shown that teams across all industries who use phone booth-like structures have a greater sense of control over their work environment. A phone booth acts as a private space too which thereby increases employee socialisation as they get a space to themselves when needed, putting an end to wearing a headphone to avoid conversations with coworkers.

A coworking space is not just renting an office space. Businesses are shifting to flexible work space and furniture as a service makes or breaks a deal. Phone booths as a work space can be cost-effective, easy to assemble and almost visible in many coworking spaces across the world.

In today’s talent-driven market, being empowered to make decisions about how and when we work is more valued than ever. Plus, the Millennial workforce is dynamic, accustomed to change, and prefers when a workspace can keep pace with a fast-paced market.

Modern enterprises must seek to make their employees more empowered and engaged, along with delivering some sense of privacy that will encourage staff productivity.

Benefits of a biophilic office design

Our work environment impacts our mood, performance and productivity. Amidst our busy lives within the four walls of the skyscrapers, we barely get any time to connect with nature. With millions of digital distractions and deadline pressures, we are restricted to our cubicles and are pushed into a ‘nature deficit’.

More and more companies are moving towards open office spaces to enable people to easily connect and enjoy the restorative effects of nature. Over the past few years, there has been a burgeoning demand for biophilic workspace design. Coworking space providers are constantly innovating and designing workspaces with elements that help us feel closer to nature – with a mix of natural elegant colours and patterns, indoor plants and even plant walls. Most of the shared coworking space providers are encouraging green elements to keep employees rejuvenated and maintain a positive vibe. We spend most of our time either commuting to work or chasing deadlines, which is why, Smartworks coworking spaces in India have offices which focus on providing modern workspaces which focus on employees productivity and wellness.

Here are three reasons why modern offices need to reconnect with nature:

1) Maximised Productivity:

A recent UK study on the relative benefits of green versus lean office space showed that offices with natural light and greenery witnessed a 15% rise in productivity over a period of three months in comparison to those working within the walls of their cubicle. Natural light can help improve employee wellbeing by boosting the creation of melatonin, which enhances the energy levels of individuals. Most coworking spaces have open workspace areas for maximised collaboration and recreational zones, where employees can relax and rewind.

2) Physical Health:

Coworking spaces are now introducing plants, living green walls into the office floor to improve the air quality as these plants help absorb pollutants, toxins and airborne bacteria. Apart from an improved air quality, the presence of plants in the office space reduces stress by half and helps in keeping the employees relaxed. A research by the US Joint Commission claimed that employees who had a window or a plant on their desk had a huge impact on sickness and absence rates.

3) Mental Wellbeing:

Most employees across the world spend at least 90% of their working hours, inside their cabins or at their desk, which increases their stress levels by a whopping 75%. Gensler’s study proves that the proximity to nature helps in fostering a positive outlook by lowering stress and hypertension. Access to natural light and wooden furniture is the easiest way of creating a harmonious work ambience.

The millennial workforce of today aspires to work in a vibrant office space with a modern biophilic design which engenders a sense of belonging. Some agile office space providers are constantly helping enterprises redesign their workspaces to make them more employee-friendly and personal-with plants, sunlight and vibrant décor, workstations feel more relatable at a sensory level. With the boundaries of work and personal life constantly diminishing, it is the responsibility of the companies/enterprises to adapt to the idea of wellness by providing a nurturing work environment.

https://www.researchgate.net/publication/264395358_The_Relative_Benefits_of_Green_Versus_Lean_Office_Space_Three_Field_Experiments

What managers can do to boost employee productivity

Chapter 4: What Managers Can Do To Boost Employee Productivity

Improving employees’ productivity is like an overdue file that keeps making its presence felt at the manager’s desk. No matter how hard they try, there is always a clause or a page that remains incomplete.

Managers across every domain face similar problems when it comes to increasing employees’ productivity. There are reports that say employee productivity has grown by .3% a year over five years, from 2011 to 2016. The slim growth reveals that something needs to be done right by the firms and of course managers to get better at employee productivity.

There are a lot of tricks in the book but rummaging through them can be pretty time consuming and at times futile. To make every manager’s life easier and make every firm prosper, here are four practical ways to live by if you want to be a better leader at work and inspire your employees every day at the office:

Incentives: ‘one’ for ‘all’, not ‘all’ for ‘one’

One of the best ways to encourage employees to be more efficient is actually to give them a reason to do so. Recognizing your people for a job done well will not only make them feel appreciated, but also encourage them to continue increasing their productivity.

But there’s a natural tendency for management to focus most heavily on senior-level economic incentives. While this is understandable, it’s best not to neglect substantive incentives for lower-level employees.  

While some may argue that it can be a costly affair, experts say that a carefully structured program with clearly defined revenue and/or earnings targets can work like a charm, both for an employee and manager.

Say it when you mean it and mean it when you say it OR Communicate Richly

Meaningful feedback is a foundational management skill that can have a significant impact on an employee’s productivity. Undeniably, feedback should not always be positive rather it should be encouraging. Managers and employees communicating effectively about the problems and improvements will create a holistic environment to work.

So, providing constructive feedback on a regular basis, be it encouragement for a job well done or advice on a presentation gone awry will make a massive difference to the productivity of a firm.

Value. Support. Recognize. (VSR)

Three words that can’t be stressed enough. It’s essential that every manager understands and abides by these words in their tenure.

A manager’s support in times of need won’t be forgotten. In fact, it builds employee goodwill and loyalty. A situation where an employee is valued and recognized for their work can have a positive impact on them as compared to the contrary situation.

That’s not saying that unwarranted praises will do the trick. Recognition at the right time (say for getting a client on board) is often a more powerful motivator than money. Value your employees, support them during rough times and recognize their hard work and achievements.

Make yourself a priority

Yes, you read that right. The best investment you will ever make as a manager is in yourself. In fact, this is a move that will put the aforementioned points into action.  

Get enough sleep, use your time wisely and always surround yourself with people who share your values and push you to achieve. By doing things that will make you a better leader or a person will let you have more time to tend to the needs of your employees.

So, to say that increasing the productivity of a firm is just in the hands of a few individuals is incorrect. It’s an amalgamation of effort by everyone who is a part of the firm.

To know more about increasing the productivity of your firm, check out the previous chapters and get an insight into how highly productive and engaged employees can change the course of a company’s success.

4 home productivity hacks by celebrities like Richard Branson

Chapter 3: 4 Home Productivity Hacks by Celebrities like Richard Branson

In our last productivity chapter, we elaborated on hacks that can make your productivity at work go from a dull zero to an exhilarating 100. While there is still an ample amount of advice available on the internet for work, very few foci on the homefront.

Most of us associate productivity with things we do at work and fail to understand that productivity at work is directly proportional to productivity at home. The way we start our day or actions that we take back home, augment our productivity and allow us to make most of our day.

Keeping this in mind, we did some hard work for you and dove into the daily lives of successful people to understand what keeps them going. Here are four actionable takeaways that you can start immediately to make a difference in your daily life.

Have a morning ritual
How many of you snooze the alarm until you have no choice but to quickly shower, race out the door, and grab some (unhealthy) breakfast on the way to work? We see a lot of heads nodding.

A productive day undoubtedly starts with a productive morning. Having the first 30-60 minutes of your day to yourself is a highly effective yet most understated productivity hack. These first few minutes of the day not only give you a great head start but also allow you to invest in your body and mind.

In fact, a lot of millionaires of our generation have their own version of morning rituals. Where Richard Branson (Founder of the Virgin Group) swims around his island and play tennis before sitting down for a healthy breakfast, Jack Dorsey (co-founder of Twitter & Square) wakes up at 5.30 to meditate, followed by a 6-mile jog, Indra Nooyi, on the other hand, wakes up as early as 4 am and reaches office no later than 7 am.

So the first step to being productive at home begins with finding your version of ‘morning time’ and sticking to it.

To-do list to the rescue
The way you structure your day can either hurt or help your productivity. When you know exactly what you need to do and get done, you can then hit the ground running the first thing when you start your day.

You save time without having to think or organize your day because you already know what to do. But unfortunately, most people get to the office at the very last minute and then spend their time thinking about what to do. And that’s where a ‘to-do list’ comes into the picture.

Just like a morning ritual, it is also a productivity hack that contributes to many people’s successes, including Elon Musk (CEO of SpaceX) and Nathan Blecharczyk (billionaire, and co-founder of Airbnb). In fact, some successful people go the extra mile and give each day a job or theme. This means that they devote certain days of their work to different types of work. For example, on Mondays, they would focus on meetings, Tuesdays for product development, Wednesdays for marketing and so-on.

Simply put, start your day with an agenda and a plan ahead because people who fail to plan for their day, eventually become a part of other people’s plans.

Accomplish something beyond work
A healthy work-life balance is not only about succeeding at work or earning a certain digit figure. It’s about having a sense of accomplishment, both at work and at home. Make room for things that can fit into your overall vision for work and life.

It could be as simple as reading a book you’ve always wanted to, watching a long DIY video, being more involved in your kids’ football, dance or drama practices or doing something long-planned as learning a guitar or any new language.

All you have to do and decide is that ‘one thing’ that always takes a back seat and you will definitely see a change.

Make it home for dinner (Always!)
There is always more to be done, more that should be done, and more that can be done. But work shouldn’t stop you from spending time with your family, and most importantly yourself.

And making it home in time for dinner is a productivity hack that makes you realize that there will always be more to do at work, you just need to decide when to take a hard stop intentionally. Just remember that spending time with your family and taking time at night to rest and recharge is always a wise decision.

Bonus Tip
By now, we’re guessing that our tips are being put to action. So, try and keep things as simple as possible. If you are writing down your to-do list, focus on things you intend to finish in maximum of 32 hours, starting a workout regime- start with 30 minutes a day, making room for things you always wanted to do- take baby steps and start with something simple. The idea is to find your inner peace, both at work and at home.

improve your productivity at work

Chapter 2: 5 Hacks that will Improve your Productivity at Work

Last week we demystified the real definition of productivity for you all. This week, let’s see how you can put it to use at work. ‘Improving Productivity at work’ feels like that colleague who has big plans, is always busy and super-organized. Yet, at the end of the day, he is the one with unfinished work, a truck-load of stress and a million cups of coffee and papers strewn all over his desk.

The problem here lies in perception and interpretation of productivity. We perceive productivity as a task done fast and interpret it as a task that requires hard work.

In reality, productivity is about tackling a task smartly and completing it effectively.

Long story short, here are five no-fuss hacks to help you jump on the productivity boat and make your work life better.

Proactive trumps reactive, any day
Every firm prides on being process-oriented, but the reality is that there are going to be days (every day) where the process goes out (of) the window. And you’re left scurrying around trying to make up for the lost work and time. Such situations require premonition.

Anticipating the next day’s work night before and coming up with a plan will be beneficial. Constant phone and con-calls, emails and brainstorming sessions will always come in your way, just don’t let them dictate how you’ll spend your day.

Pro-productivity tip for improving productivity at work: Plan your day and stick to it as closely as possible.

Give up perfection for determination
We all run after perfection, which in most cases is an illusion. Perfecting a task requires time, practice, patience and a lot of hard work. But, at times, in spite of all the efforts, perfection is still not guaranteed.

No one is saying to drop the effort, just don’t get hung up on attempting to perfect a task. The idea is to complete the job to the best of your ability and move it off your plate. Simply put, it’s about progress, commitment, and effort. You can always come back to the task after completing other important work.

Pro-productivity tip: Be determined to ‘perfect’ the task to the best of your ability. Then, move on.

The “two-minute rule”
First coined by entrepreneur Steve Olenski, the “two-minute rule” suggests completing a task or action that you know can be done in two minutes or less, on an immediate basis. This will help you make most of your time at work.

Olenski believes that a task that can be completed immediately takes less time as compared to doing it later. This tactic has made Olenski one of the most influential content strategists online.

Pro-productivity tip: Sending an email, finishing touches on a presentation or replying to text in most cases will take 2 minutes. Get done with it now!

Taking a break is not a sin
If you believe that your brain can be in work mode 24/7, then you’re either kidding or just blessed. Every task at work requires you to give your 100%, right?

Then, working on something that is draining all your energy should be stopped immediately.

Instead of relentlessly working on one thing, take a break when you feel your mind cannot take even an iota of information. A break will leave you refreshed and ready to take the task head-on.

Pro-productivity tip: If you’re being judged for listening to your own body, you’re working for the wrong people.

Find the best (Read Smart) way to do your work!
Just like one shoe cannot fit all; one strategy cannot solve all the tasks at hand. Whenever a process or work makes you frustrated, question yourself- What’s the best way to do this. The best approach might not be the fastest, but it will be the easiest.

Also, make changes that will speed up your routine/process. In such a case, the trick will be your own and something that you can do best; no one can do better right?

Pro-productivity tip: Don’t work harder, work smarter.